West Essex District Cricket Board

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WEST ESSEX DISTRICT
CRICKET BOARD

2008 Season Contact Details

District Staff 

County Staff

WEST ESSEX DISTRICT CRICKET BOARD CONSTITUTION

1.     Title

The title of the organisation shall be the West Essex District Cricket Board (hereinafter called the Board).

2.      Objects

The objects for which the Board is established are:

a)      To act as the governing body of the recreational game of cricket in the defined area of the Board.

b)      To embrace and adopt the ECCB Development and Strategic Plans. To embrace and adopt the “Whole Sport Plan for Cricket” and subsequent variations in co-operation with the ECB and the ECCB.

c)      To encourage the playing of cricket in accordance with the Laws of Cricket and in the best traditions of Sportsmanship and the “Spirit of Cricket”

d)      To represent and further the interests of the members and to be a channel of communication between members and appropriate bodies.

e)      To administer coaching and training schemes throughout the Area.

f)        To liaise and co-operate with approved leagues established in the Area.

g)      To recommend applications for Grants, from whatsoever source in respect of:

I)                   The administration of the Board

II)                 The financing of representative teams

III)              The provision of coaching

IV)              Any other projects for the promotion of recreational cricket

h)      To subscribe or contribute (whether directly or indirectly) to the funds of the ECB or the ECCB and any other charitable body whose objects shall be in the opinion of the Board similar or sympathetic to the objects of the Board.

i)        To ensure a duty of care to all members of the Board by adopting and implementing the ECB ‘Safe Hands – Welfare of Young People in Cricket’ Policy and any future versions of this policy.

3.      Membership

            Membership of the Board shall be open to the following:           

a)      To any cricket club established within the Area.

b)      To any educational establishment within the Area.

c)      To any organisation that fields a cricket team and satisfies requirements of the Board.          

d)      To any other organisation that satisfies the requirements of the Board

e)      At the absolute discretion of the ECCB a club outside the defined Area

f)        To require affiliated members and organisations to include the following statements in their constitutions

“Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status and sexual orientation.

4.      Subscriptions & Affiliation Fees

The Board shall have power to fix or vary rates of subscription and the basis on which subscriptions shall be payable as within and between different categories of members as defined in clause 3. Affiliation fees as prescribed by the ECCB shall be paid in respect of the calendar year commencing 1^st. January and shall be payable no later than 1^st. April each year. The Board at its discretion may charge additional administration fees and interest at 4% over HSBC plc base rate in respect of late payments.

5.      Officers

          The officers of the Board shall consist of:

a)      A Chairman, Vice Chairman, Secretary, and a Treasurer who shall be elected annually.

b)      Any other Officer as the Board shall from time to time prescribe and in accordance with the terms of any prescription.

6.      Management

A Committee will manage the affairs of the Board and shall have the power to deal with all matters not covered by this Constitution, provided that such matters are reported to the next AGM. The Committee will consist of the Officers of the Board and; where appointed, Youth co-ordinator, Cricket co-ordinator-Resources/Umpiring/Groundmanship, Cricket co-ordinator- Liaison/Disabled/Sports Council/Local Authority, Woman’s and Girls co-ordinator, Cricket Development Officer and any co-opted member.

·        The Committee shall meet at least three times a year.

·        A quorum at committee meetings shall be 3 members.

7.      Sub Committees

The Board shall appoint sub-committees and such additional sub committees, as the Board from time to time considers necessary for the better attainment of the objects of the Board.

Each sub-committee shall consist of not more than five people unless the Board shall from time to time increase or decrease the number; the Board shall appoint at least three members of each sub-committee.

The Board shall appoint the Chairman of each sub-committee. In the absence of the Chairman of a particular sub-committee at any meeting of that sub-committee the sub-committee shall elect a Chairman for that meeting.

Each sub-committee shall meet whenever necessary to perform its functions. A quorum at the meetings of any sub-committee shall be three people.

Each sub-committee shall have the power to co-opt additional people subject to the approval of the Board.

8.      Finance

The Financial Year of the Board shall commence on 1^st.January each year and end on the following 31^st, December.

The Board shall be financed by subscriptions, grants, donations and any other means determined by the Board.

The Treasurer shall ensure that the Board maintains a Bank Account at a clearing Bank, cheques are to be signed by two signatories, the Treasurer and any Officer of the Board.  The Treasurer will also ensure that proper records are kept of all Income and Expenditure of the Board.

An Honorary reporting accountant will independently verify and approve the accounts, this person will be a suitably qualified person and appointed by the Board

All monies available for investment may be invested in the purchase of, or at interest upon, the security of such property, stocks, funds, shares, securities or other investments or property of whatsoever nature as determined by the Board.

9.      Application of Funds

The income and property of the Board whensoever derived shall be applied solely towards the promotion of the objects of the Board.

Provided that nothing herein shall prevent the payment in good faith of reasonable and proper remuneration to any officer, employee or servant of the Board or any other person in return for services actually rendered to the Board.

The Board may sanction grants or loans to Member Organisations or other District Boards for financial support on Terms and Conditions agreed by the ECCB.

Subject to the approval of the Treasurer any out of pocket expenses incurred will be fully refunded by the Board.

10.  Insurance

"Indemnity in respect of legal liability attaching to any of the Officers, the Management committee and any member of a sub committee arising from accidental bodily injury and/or loss of or damage to property caused whilst acting in connection with activities of the Board, will be provided by the Master Policy effected by and held by the ECCB, subject to its terms, conditions, limitations and exceptions”

11.   Annual Report to the ECCB

Every year before the 31^st. March the Board is required to report to the ECCB with the following information;

a.       Detailed Financial Statements for the previous year ending 31^st. December

b.      Detailed analysis of activities and Membership status as at the end of the previous year ending 31^st. December.

c.       Any other relevant information requested by the ECCB.

12.  Alterations to the Constitution.

No additions or amendments to this constitution shall be made unless due notice has been given to each Member and then only by a vote in favour by a simple majority of those present to vote.

Proposals to alter the constitution must be in writing and shall be submitted to the Board and received by the Secretary at least 28 days before the meeting at which they are to be considered.

The full text of the proposed alterations must be included in the agenda of the meeting at which they are to be considered.

13.  Annual General Meeting and Extraordinary General Meeting

An AGM shall take place before the 30^th April each year, the following matters will be considered at the AGM; the Annual report and Accounts, Subscriptions, Amendments to the Constitution, Election of Officers and Committee, Appointment of a Reporting Accountant, agree details for the next AGM, any other business appropriate for an AGM.

The Secretary must receive items in writing for inclusion in Agenda at least 28 days before the AGM. Formal notice together with an Agenda and all relevant documents shall be sent by the Secretary to all Members at least 14 days prior to the meeting. 

A quorum at the AGM shall be 10 percent of Members, each Member will be entitled to one vote and a simple majority will determine resolutions. Should there by no majority the Chairman will have a casting vote.

An EGM can only be convened on the receipt of a written motion forwarded to the Secretary and signed by no less than 15 Members. Only this motion will be considered by the EGM, which must be convened within 28 days of the receipt of the motion by the Secretary.

The Board at its discretion may impose fines on Members who do not attend the AGM

14.  Disbanding the Board

If upon the disbanding of the Board there remains after the satisfaction of all its debts and liabilities any assets or property whatsoever the same shall either;

Be applied to the furtherance of the ECCB or such objects similar to those of the Board as may be determined by the Board.

15.  Definitions

·        “The Area” shall mean a district area with boundaries drawn on a map (see below) as supplied by the ECCB to confirm the Board’s area of operation and control.

·        “Member” shall mean a body qualifying under Clause 3, which has paid its subscription and all other monies due to the Board pursuant to Clause 4.

·        Annual General Meeting - (AGM)

·        Extraordinary General Meeting - (EGM)

·        The England and Wales Cricket Board.-(ECB)